Skip to main content

Proposal Letter

Every organization is set up with the intention of sale of either products or services. And each one of them needs to promote their product or service to survive in the market. These are times of “survival of the fittest” and each organization has to prove that it is fitter than the other. All these organizations obviously preach that their products or services are the best as compared to their competitors but they need to prove it to the customer today because ‘Customer is king”.
When an organization or individual has made a decision to buy a product or avail of a service they request for a quote from organizations that offer the desired product or service and a Proposal Letter is then sent by these organizations. A Proposal Letter is a price quotes or benefit description offered to an individual to make an attempt for a sale.
A Proposal Letter is an official formal letter so the language also needs to be professional and formal. Since a sale has not yet been made the tone of the letter should be “offering” in nature and not “ordering” in nature. A Proposal Letter is always written in response to a quote request so that must be referred in the letter. All terms and conditions of the deal must either be specified in the letter itself or attached as an enclosure.
DOS AND DON’T’S OF PROPOSAL LETTER
  • A Proposal Letter should always be written in a formal way
  • Since it always is in response to a request for a quote, the request should always be referred to in the letter
  • The letter should be as soon as a quote request has been made to show the urgency from the seller’s side also
  • Since it is the world of great competition, the best and most competitive quote should be given
  • The proposal should sound beneficial both for the seller as well as the customer
  • The Proposal Letter should always be on a company letterhead
  • All contact details should be clearly mentioned in the letter if any contact needs to be established
  • A call should also be made a few days after the Proposal Letter has been sent

Popular posts from this blog

Sample of an invitation letter for celebrating silver jubilee

Ms/Mrs.________________ Address_________________ Date _________________ All the members, The organization has completed its 25years of existence and its celebrating its silver jubilee on__________(date). A party is hosted by management in the lawn of the company building on the night of ______________(date). All the members are requested to be present at the venue. The founder chairman Mr._____________ himself has agreed to grace the evening with his presence. The organization has reached great heights and is for ahead then it modest starts 25 years ago. The moment in special and all are requested to be there. Yours, _________________
Read more

Sorry Letter to Friend

Friendship is considered to be the strongest relation amongst all but sometime life takes test of true friends. In this test we even make mistakes but if the relation is true then nothing can ruin the relation. Even if you did anything wrong, simply ask for an apology. If you want you can write a sorry letter to your friend. Here is a sample sorry letter to friend: Sunny Taylor, B-12, Bungalow Road, Munich 13 th  May, 2010 Dear Sunny, I want to express my apologies for all the things that have happened in past few weeks. I seriously gave a thought to all the problems that have aroused between us and tried to figure out the mistakes. What I feel is that all this happened due to the communication gap. In all the years of our friendship we had shared each and everything whether it is good or bad. We faced the worst moments with a great zeal because we know that we two were together. But in last few weeks I felt you were hiding something from me and that made me sensed neglected. I kno...
Read more